Reporting Templates & Guidelines
Reporting is an important part of working with the CRDC. If you are successful in securing funding your contractual arrangement will outline your reporting requirements, such as progress reports, final reports, travel reports, annual financial statements and IP registers. A summary of the CRDC’s required reports is as follows:
All reports are to be completed in CRDC’s grant management system, Fluxx (crdc.fluxx.io).
Progress Reporting
For all CRDC-funded research projects, a progress report is required every six months for the life of a project (the only exception is the last six months, when a final report will be submitted). For Postgraduate Scholarships, the supervisor of the scholarship recipient is to provide a summary report on the progress of the recipient as part of the progress report. Note: the progress report template has recently been updated to include a new section that captures outputs produced and project collaborations. An example document has been produced to provide guidance to researchers re the completion of the new template.
Download our instructions for submitting a progress report via Fluxx.
Download the outputs and outcomes example document.
Final Reports
At the conclusion of a CRDC-funded research project, the researchers must provide a final report to CRDC (via Fluxx) by the date specified in the contract or within 60 business days after the end of the project. Final reports will be published on the Inside Cotton website unless deemed to be Commercial-In-Confidence or confidential. In this instance, a version suitable for public release will be required.
For Postgraduate Scholarships, students must email a copy of their plain English summary when they submit their thesis for examination. Once approved, a bound copy of the thesis is to be provided to CRDC together with an electronic copy of the document.
Download our instructions for submitting a final report via Fluxx.
Travel & Scientific Exchange Reporting
A report reviewing travel and/or conference participation (known as a small grant report) is to be submitted via Fluxx by the date specified in the contract or within 30 business days of completing the travel and/or conference attendance.
Download our instructions for submitting a small grant report via Fluxx.
Financial Report
CRDC requires researchers to provide an annual financial report for each project by the date specified in the contact or within 40 business days of the end of each financial year. The report must be in the format provided by CRDC and authorised by an independent accounting officer. If required, this may be accompanied by a carry forward request and/or budgetary transfer.
Download the financial report template and instructions for submitting via Fluxx.
Reporting and CRDC’s Schedule of Payments
CRDC generally makes quarterly payments tied to reporting milestones. Frequency of payments will now depend on the duration of each contract, type of investment and any special conditions contained in a grant of agreement. CRDC makes four investment payments in a financial year for a research project, one every three months. Importantly, CRDC does not make payments until it has received and approved milestone reports from the researcher. CRDC shall withhold final payments until the final report, final register, intellectual property and final financial statements (or a satisfactory equivalent as determined by CRDC) has been received and approved by CRDC.
Extension requests for CRDC-supported research reports
Requests for deadline extensions for CRDC-supported research reports are subject to a formal approval process. Requests for extensions must be submitted via Fluxx against the specific report.
Once received, the request for extension will be considered by the relevant CRDC Innovation Broker. Please note: a request for a deadline extension does not guarantee approval. CRDC will respond with the request outcome via return email. This new approach ensures that all relevant parties are aware of the request, and the potential impacts to project timelines.
Please note: an extension to a final report deadline does not allow project funds to be expended past the project end date. If a researcher requires funds past the project end date, a separate variation request will also be required.
